The accreditation of media representatives (hereafter, media accreditation) with the Open Innovations Forum (hereafter, OIF) is designed to ensure the required conditions for professional activity to prepare and distribute full and reliable information about the OIF’s events.
Media accreditation is required for work at all OIF events.
Media accreditation for work at the Open Innovations Exhibition, to be held as part of the OIF 2015, will be carried out in accordance with the accreditation rules and regulations for media accreditation at the OIF.
In performing their professional activity, media representatives shall respect the rights and lawful interests of the OIF participants and staff and will observe the generally recognised ethics.
The number of media representatives who can take part in OIF is limited, due to the organisers’ desire to ensure the most comfortable working conditions and quick access to all resources for media representatives, given significant interest in the event from the media and considering the limited infrastructure possibilities of the site which is hosting the event (VDNKh).
The OIF Organising Committee may increase the quota through a formal request from the media given the substantiated grounds for this.
Both Russian and foreign media representatives may apply for registration with the OIF and the Open Innovations Exhibition, whereas:
- For Russian media representatives:
- the respective media organisation shall be registered with the Federal Service for Supervision in the Sphere of Telecom, Information Technologies and Mass Communications (hereafter, Roskomnadzor);
- a cover letter on the organisation’s official letterhead shall be sent to the address of the OIF Organising Committee, signed by the executive of the media organisation and bearing the seal of the organisation (letter sample)
- For foreign media representatives:
- if working permanently in the Russian Federation they shall be accredited with the Ministry of Foreign Affairs of Russia;
- if not accredited with the Ministry of Foreign Affairs of Russia, a foreign media representative shall, in addition to filing an application on the official site, also send a letter to the OIF Organising Committee requesting accreditation with OIF on the organisation’s official letterhead, signed by the executive and bearing the seal of the organisation (letter sample).
Technical media staff (representatives of the host broadcaster, employees responsible for operating the mobile satellite systems and outside broadcast vehicles, drivers of cars accredited with the media etc.) shall be accredited with the OIF in accordance with the rules for the accreditation of technical staff as posted on the website: http://www.forinnovations.ru/
Accredited media quotas:
- From the print media:
- newspaper – 3 persons (2 correspondents, 1 photographer);
- magazine – 3 persons (2 correspondents, 1 photographer)
- From news agencies – 4 persons (2 correspondents, 2 photographers).
- From electronic media – 2 persons (1 correspondent, 1 photographer).
- From television companies – 7 persons (2 correspondents, 1 producer, 2 cameramen, 2 sound engineers).
- From radio companies – 2 persons (2 correspondents).
The procedure for the submission and consideration of accreditation applications:
- Media representatives wishing to take part in the coverage of the OIF’s events and the Open Innovations Exhibition, as well as representatives of the media specialising in certain industries and wishing to cover the respective OIF event shall submit their application for accreditation (hereafter, application) on the OIF’s official website (http://www.forinnovations.ru/)
- The registration of media representatives with the OIF and the Open Innovations Exhibition shall be carried out simultaneously. When submitting the registration application on the OIF’s official website (http://www.forinnovations.ru/) the event for participation must be selected (from a list) on the registration form.
- When filing an application by the representative of a narrowly specialised media with the OIF Organising Committee, a letter must be submitted from the moderator of the respective business event, with the request to accredit the media representative, providing the name of the media, name, position and passport details of the correspondent.
- All fields on the application form must be completed, with particular attention to be paid to the mandatory fields marked with an asterisk.
- A cover letter shall be sent to the OIF Organising Committee in accordance with Clause 2.1. Applications without a cover letter will not be considered.
- The period for submitting applications via the OIF official website: from August 1 to October 23, 2015.
- The time period for considering applications is 14 calendar days and more.
The procedure of issuing accreditation badges to media representatives:
- Media representatives shall receive accreditation badges on the condition that their registration application was approved by the OIF Organising Committee.
- The accreditation badges shall be issued in Moscow at the accreditation points. Information about the location and working hours of the accreditation points has been posted on the OIF official website (http://www.forinnovations.ru/) until September 28, 2015.
- The accreditation badges may only be issued if the following conditions are fulfilled:
- There is an approved accreditation in the OIF database;
- The passport was shown (the number of passports must match the number specified on the registration form), and also;
- for the Russian media: when producing an editorial ID or, if they receive a badge under power of attorney, the official letter on the letterhead of the media organisation must be signed by the executive or the person responsible for staff matters in the organisation, and must bear the seal of the organisation (letter sample);
- foreign media accredited with the Ministry of Foreign Affairs of Russia must present their accreditation card from the Ministry of Foreign Affairs of Russia.
- The badges are personalised, and they cannot be transferred to third parties during work at the OIF or the Open Innovations Exhibition. The badge shall be worn visibly throughout the entire period of their stay on site.
- Any other accreditation cards are invalid for access to the OIF site.
- If the accreditation badge is lost or stolen, a media representative shall immediately report it at the Media Help Desk. The lost badge will be blocked. A duplicate will be issued based on a written application specifying the reasons for losing the badge.
Rules of access to OIF events:
- Access for media representatives to closed events involving Prime Minister of the Russian Federation is permitted, in accordance with a special procedure.
- Access for technical media staff is permitted in accordance with the regulations for their access to the OIF site.
The OIF Organising Committee may deny accreditation:
- to persons who are not media representatives and who do not occupy the positions specified in Clause 2.4
- to persons who provided deliberately false and unreliable information about themselves or their media
- the media representatives specialising in publishing purely advertising or informative information or on a narrow and specific topic which is unrelated to the OIF’s themes.
A media representative accredited with OIF may:
- Use all the services intended specifically for journalists and for press service employees
- Receive information about the OIF’s official events and exhibitions (press releases, business programme, participants, catalogues of participants etc.)
- Work at the OIF Press Centre during official events, using the OIF Press Centre’s infrastructure
- Take part in press conferences, briefings and other press events.
Media representatives accredited with OIF shall:
- Check the accuracy of information reported by them
- Satisfy the requests of persons providing information to indicate the source of such information
- When receiving information from citizens and officials, inform them about audio and video recording, filming and photographing
- When performing professional activity, provide an editorial ID or any other document confirming their identity as a journalist
- Not use their professional capacity to conceal information or falsify publicly important information, or to collect information for the benefit of a third party or entity which is not a media organisation
- Suspend (stop) photographing or filming at the request of the representatives of the OIF security service
- Not distribute printed materials at the OIF without agreeing this first with the OIF Organising Committee
- When using official information and quoting participants of the OIF, pursue the OIF’s Reference Policy, meaning that the finished materials shall contain references to the OIF and the source of information, and electronic media must contain a reference to the OIF’s official website (http://www.forinnovations.ru/). The referenced (quoted) information shall not be amended or distorted in any way.